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Free checklist · PDF

48 questions to ask before you buy billing software in Nepal.

A vendor-neutral checklist for owners and accountants choosing POS, billing or inventory software. Ask them as written, write the answers down, score each area out of five.

Get the checklist
  • Free A4 PDF
  • Name and email only
  • Our own answers in section H

Free download

The whole checklist, for a name and an email.

The PDF opens on this page the moment you send the form; nothing is promised "by email". Forward it to whoever sits in the demos with you.

  • 7 areas, 48 questions IRD and VAT compliance, data export, migration, cost, fit, support, security.
  • A three-year cost sum The arithmetic that finds the add-ons and renewal increases a monthly price hides.
  • A vendor scorecard, and our own answers Section H answers every question for Kuver Books, including five things it does not do.

A4 PDF, version 2026-09. Take it into every demo, including ours.

Name and email, no card, no call unless you ask for one.

What is inside

Seven areas, in the order a bad choice bites.

Compliance and data ownership first, because a wrong answer there costs the most and shows up the latest.

  1. A · 8 questions

    IRD, VAT and audit-trail compliance

    This is the area where a wrong choice becomes expensive later rather than immediately. Nepal's electronic billing rules care less about features and more about what your software will not let a user do.

  2. B · 6 questions

    Data ownership, export and lock-in

    Your customer list, your price list and years of invoices are your business assets. Establish how you get them back before you hand them over.

  3. C · 6 questions

    Migration from what you use now

    Most failed switches fail here, not at the counter. The question is never "can it import"; it is "who does the work, and what happens to the half of it that does not match".

  4. D · 8 questions

    Total cost, including what is not quoted

    The licence fee is rarely the number that surprises people. Write down a three-year total for each vendor, not a monthly one.

  5. E · 8 questions

    Fit for how your business actually trades

    Generic software demos beautifully and fails on the third day. Take your own awkward cases into the trial.

  6. F · 6 questions

    Support, training and the vendor behind it

    You will need help on a busy Friday, not on a Tuesday morning. Ask about the bad day, not the good one.

  7. G · 6 questions

    Security, access control and continuity

    Most losses in a small business are not dramatic breaches. They are a staff member with more access than they needed.

  8. H · our answers

    How Kuver Books answers each area

    Every area answered for Kuver Books, then 5 things it does not do, in plain words.

Before the first demo

Four rules that save most of the pain.

  1. Ask for the answer in writing.

    Demo claims are not commitments. If a compliance or data-export answer matters, get it in the proposal or the contract.

  2. Test with your own data.

    Take your ten most awkward products and your longest bill into the trial. Speed and unit handling only show up on real data.

  3. Price the exit before the entry.

    Ask how you get all your data out on the day you leave, and in what format, before you ask about discounts.

  4. Separate "on the roadmap" from "working today".

    Only buy what you can see running in the trial account.

A sample from area A

The questions are the kind you can ask in the demo.

Each one has a note on what a good answer sounds like, and each area ends with a "watch for" on the marketing phrase that should make you ask twice.

  • Are invoice numbers sequential per fiscal year, and is it impossible to reuse or edit one? Ask them to try. If a user can change an issued invoice number, that is a finding waiting to happen.
  • What happens when a bill has to be cancelled or corrected: is the original deleted, voided, or reversed by a credit note? Deletion is the wrong answer. You want the original preserved with the correction linked to it.
  • Is a reprint clearly marked as a copy rather than reissued as an original?

About the checklist

Why do you ask for an email?
So we can send you the update when the fiscal-year rules or our own answers in section H change, a few short emails on choosing billing software, and new guides as they come out. Unsubscribe in one click, or reply stop. Nothing is sold or shared.
Is it really vendor-neutral?
Sections A to G are questions, not answers, and they are the questions we would want a rival to be asked too. Section H is where we answer them for Kuver Books, including five things it does not do. Use A to G with every vendor on your list.
Can I share it with my accountant or a colleague?
Yes. Forward the PDF freely. If they want the update too, the form here is the way to get on that list.
What does the scorecard do?
One column per vendor, one score per area, and the three-year total for area D written as a rupee figure. Anything scoring 2 or less in section A (compliance) or B (data export) should disqualify a vendor regardless of price.

Bring the checklist to a 14-day trial with your own data.

Section H is our answer sheet. The trial is where you check it.

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