Stationers, bookshops and school suppliers
Stationery and bookshop software in Nepal for the school rush
The new session starts and every parent brings the same book list. Copy the last parent's invoice and the whole list is on the new bill. A low-stock warning comes before the pens run out.
- IRD-format VAT invoices
- Book barcodes scan at the counter
- Bought by the box, sold by the piece
- Free trial, no card required
In short
What billing software suits a stationery shop or bookshop in Nepal?
A stationery shop or bookshop in Nepal needs fast search, a quick way to bill a school book list, and clean returns to publishers. Kuver Books reads the EAN-13 barcode on a book, copies a previous invoice into a new bill, sells boxed stock by the piece and returns unsold titles on a debit note. It is listed by the Inland Revenue Department under the Electronic Billing Procedure 2074.
Before and after
What changes when a bookshop stops billing from a register?
The dashboard shows your top-selling items, so you know which titles and stationery to order more of for the next session. A free connected online store is included with every plan. It is built from the catalogue you already bill from, so pens, notebooks and books can sell online from the same stock, and online orders come back into your books.
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The same list is billed once and copied after that
The same list is billed once and copied after that. Copying an invoice into a new draft, the bulk picker and barcode scanning take most of the typing out of the session rush, and a half-finished bill survives an interruption.
Before: Every book list copied out by hand, line by line, for each parent in the queue.
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Boxes and pieces stop drifting apart
Boxes and pieces stop drifting apart. The conversion sits on the unit, so the count stays right whichever way the stock moves, and each unit carries its own price.
Before: Boxes bought, pieces sold, and the stock of pens never quite matching either.
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Returns become documents
Returns become documents. A debit note against the approved purchase bill reduces the payable to that publisher on the day the books go back, and the ageing report shows what to return before the next session begins.
Before: Unsold titles boxed up for return, with the credit argued over months later.
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School accounts get limits, terms and a receivables ledger that shows what each one owes and since when
School accounts get limits, terms and a receivables ledger that shows what each one owes and since when. The guide to collecting udhaaro before Dashain sets out a plan for collecting before the holidays.
Before: School dues kept in a notebook, chased when someone remembers.
Stationery and books
What Kuver Books does for you each day
Bill a school book list in one go, sell pens singly, and restock before the rush.
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A school book list in one bill
Copy the last invoice for that class into a new draft and change only the customer.
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Pens bought by the box, sold singly
The product carries a box unit and a piece unit, each with its own price.
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The book's own barcode scans
The barcode on the back of most books is an EAN-13, read like any other code.
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Unsold titles back to the publisher
A debit note against the approved purchase bill lowers what you owe that supplier.
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School accounts on credit terms
A school's limit and payment terms sit on its record, with a banner when it is crossed.
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Photocopy and binding on the same bill
Services sell beside goods without touching stock.
Stationery and books, hour by hour
What does the first week of the school session look like?
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Opening
The first parent with a book list
The session has just opened and the first parent hands over the Class 5 book list. Yesterday someone billed the same list, so that invoice is copied into a new draft with a new number, the customer is changed, and the one title still out of stock comes off the line. Books with a barcode on the back scan straight in, and anything else is found by typing a few letters of the title. Tax is set per product, so taxable lines carry 13% VAT and untaxed ones do not, and the bill prints before the next parent reaches the counter.
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Late morning
A box of pens, sold one at a time
Pens, pencils and erasers arrive in boxes and leave one at a time. The product carries a box unit and a piece unit with a conversion and a price on each, so receiving a box adds the right number of pieces and a single pen bills at the single-pen price. Loose items that came without a barcode get a Code 128 label generated in the app and printed in the shop, so even an eraser scans.
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Afternoon
A school's order, on account
A school orders registers, chalk and exam copies for the term. It goes down as a sales order with the delivery date and the school’s payment terms, and if it would take the school past its credit limit a banner says so before anything leaves the shop. On delivery the order converts into a tax invoice in one action. The same afternoon a student’s project is bound and laminated, and those services go on the bill beside the goods without touching stock.
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Evening
Publisher bill in, last year's guides out
The publisher’s delivery bill for new titles is photographed instead of typed. Photograph the bill (PNG or JPEG), up to 5 photos per batch, 20 MB each, and the lines come back matched to your catalogue for you to check and approve. Last session’s unsold guides go back to the same distributor on a debit note against the bill they arrived on, so what you owe drops with them. The day closes on the cash-flow ledger, with collections by method since you can record payments across 10 Nepali methods: cash, Khalti, eSewa, bank transfer, ConnectIPS, Fonepay, IME Pay, PrabhuPay, card and mobile banking.
How do you bill a full school book list quickly?
When the new session opens in Baisakh, the counter sells the same list again and again. Bill it once, then copy that invoice into a new draft for the next parent, change the customer and print. Anything not on the shelf comes off the line before it is saved.
- Last parent's bill, copied Any invoice or order copies into a new draft with a new number, ready to edit.
- Tick a list from the bulk picker Pick several titles with the keyboard instead of adding lines one by one.
- Search by title or code Type a few letters of the title, or scan the barcode on the back cover.
- 1. Source: Invoice numbering, reprint and cancellation behaviour in the product, set against the IRD Electronic Billing Procedure 2074. Verified 2026-09-13.
Included
Stock that comes in boxes, reams and dozens
Stationery is bought in one unit and sold in another, so the conversion decides both your count and your margin.
- Boxes in, single pens out The conversion sits on the unit, so receiving a box adds the right number of pieces.
- A price on every unit The box, the dozen and the single piece can each carry their own selling price.
- Your own labels for loose items Generate Code 128 labels in the app for erasers, files and refills.
- A minimum on the fast movers Low-stock banners appear before the exam-season pens run out.
What happens to the titles that did not sell?
Bookshops buy guides and reference titles for a session that ends. The ageing report shows what has sat too long, and a debit note sends unsold copies back against the original bill, so the payable to the distributor drops with them.
- Last session's stock, found The ageing report groups stock into age bands across the whole catalogue.
- Returns that reduce what you owe A debit note against the approved bill lowers the supplier payable.
- Publisher dues by due date Payables list each bill with its term, payments made and running balance.
Fit check
What does Kuver Books not do for stationers and bookshops?
Better you hear it now than after a month of setup.
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It has no book-specific fields
There is no author, publisher or edition field, and no ISBN lookup, so titles are entered or imported, with categories and attributes doing the grouping. -
It does not run consignment or sale-or-return accounts
Books bought on those terms are purchases, and unsold copies go back on a debit note. -
It does not run points or membership schemes
A school or regular customer’s discount comes from a customer type, a line discount or a bill discount. -
It does not reorder for you
Minimum stock levels raise low-stock alerts, and a person still places the order.
Not sure it fits your shop?
Tell us what you sell and how many counters you run. A specialist replies within one business day.
How does stationery and bookshop software in Nepal handle VAT?
- 32 built-in reports
- Unlimited warehouses on every plan
- 5-step guided fiscal-year close
- 14-day free trial, no card required
Kuver Books is listed by the Inland Revenue Department under the Electronic Billing Procedure 2074. Tax is set per product, so taxable and untaxed lines sit on one bill and stay apart in the sales register, and the PAN and VAT registration guide explains which registration your shop needs. Invoice numbers run in sequence per fiscal year and are never reused or edited; reprints are marked as copies and cancelled bills stay on record. The VAT registers, the summary in Nepali months and the Annex 13 counterparty report are among 32 built-in reports. Unlimited warehouses on every plan, so a shop and a store room each keep their own balance. At year end a 5-step guided fiscal-year close locks the closed year read-only. Start on a 14-day free trial, no card required and load your catalogue first: you can import 10 datasets: products, services, suppliers, customers, units, attributes, categories, bank accounts, opening stock and opening balances.
Questions
Questions from stationers and booksellers
Will the barcode already printed on a book scan?
Schools buy from us on credit. Can we track each school's dues?
Some of our lines carry VAT and some do not. Can one bill hold both?
We do photocopies, binding and lamination too. Can those go on the bill?
Pricing for stationery and books
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Standard
NPR 1,500 a month
For a single outlet that bills every day.
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Premium Recommended
NPR 2,000 a month
For a bigger catalogue and higher billing volume.
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Enterprise
Priced with you
For multi-branch operations and teams that need an API.
14-day free trial, no card required. 13% VAT applies to all prices. Yearly billing costs less; every limit is on the pricing page.
Try Kuver Books on a stationery and books business like yours.
Guided setup with your items imported. Your workspace is ready the same business day.
Talk to a person
WhatsApp Call +977 974-4401191Sunday to Friday, 9am to 6pm NPT. A real person replies within one business day.