What is GRN (goods received note)?

The goods received note is the middle document of three, and the one most often skipped. The purchase order says what you asked for. The supplier bill says what you are being charged for. The GRN says what actually arrived.

Without it, you pay for what the supplier says it sent. With it, short deliveries, damaged cartons and substituted items are caught at the door rather than discovered in a stock count two months later, when nobody can say which delivery was wrong.

It also matters to your stock figure, because the GRN is the step that adds the received quantity to your stock. Where a trade works in batches, the receipt records which batch arrived as well as how many units. Record the GRN on the day of delivery, so that your stock figure and the amount you owe the supplier stay correct.

See how Kuver Books handles it All terms