Credit note format for Nepal (Excel and PDF)

What a credit note is for in Nepal

A credit note is how a seller corrects an invoice that has already been issued. The usual reasons are that goods came back, a rate was wrong, a quantity was short, an order was cancelled after billing, or a discount was agreed later. The note reduces what the buyer owes and adjusts the tax that was charged. Under the Value Added Tax Act 2052, it is the recognised way to make that adjustment. For businesses that bill from software, the Electronic Billing Procedure 2074 is the reason you should not edit the original invoice.

Both seller and buyer keep a copy. The seller adjusts output tax (the VAT charged on sales). The buyer adjusts the input tax they claimed (the VAT paid on purchases).

How to fill it in

Fill the seller block in the Excel file once. For each correction, fill in a credit note number and both dates. Then add the original invoice number with its date in AD and BS, and the reason. Enter only the lines being credited, with the unit, quantity and rate as they were on the original bill. The sheet totals the credited lines, applies 13% VAT to the amount and shows the credit including tax. Fill in the return period the adjustment belongs to. Then get it approved by the person allowed to approve credits in your business.

Send the buyer a copy. File your own copy with the original invoice, not in a separate pile.

Common mistakes

How Kuver Books prints it automatically

In Kuver Books you raise a credit note against the invoice it corrects. The original number, the customer and the lines are copied across, not retyped. The customer balance changes, the returned units go back to the warehouse they were billed from, and the VAT registers record the adjustment in the period it was issued. The original invoice is never edited. Both documents stay in the history with the reason attached, which is what an auditor checks. See how invoicing and corrections work.