Purchase order format for Nepal (Excel and PDF)

What a purchase order is for in Nepal

A purchase order is a written instruction to a supplier. It turns a conversation into a record both sides can check. It names the goods, the quantity, the agreed rate, where the goods go and when you need them. A purchase order is not a tax document, and it does not go into the VAT return. The supplier invoice you receive afterwards is the tax document, and you check that invoice against the order.

If you carry stock, the order has a second job. It shows you what is already on the way, so you can explain a gap on the shelf.

How to fill it in

Fill your own details into the buyer block in the Excel file once and keep it as the master. For each order, fill in a PO number, both dates and the date you need the goods by. Then fill the supplier block, with a contact person. Add one line per item with the unit, quantity ordered and agreed rate. The sheet works out each line, totals them, applies 13% VAT to the taxable amount and shows the order value. Fill in the payment and delivery terms before you send it, and name the person who approved the spend.

Send the order in writing even when you agreed the deal on the phone. Keep one number and one file for each order, so there is only one version.

Common mistakes

How Kuver Books prints it automatically

In Kuver Books a purchase order carries into the goods receipt and then into the supplier bill. All three documents share the same lines, so nothing is typed three times. Receiving stock updates the warehouse where it arrived. The supplier balance changes when the bill is recorded, and the input VAT goes into the purchase register, ready for the return. You can photograph paper bills instead of typing them, within the limits set out on the purchase and supplier bills page. Unlimited warehouses on every plan.