Template
Bill book format for Nepal (Excel and PDF)
The sales page from a shop bill book, as an Excel sheet that adds up for you and a form you can print. Free, with no company name on it.
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The Excel sheet works the totals out for you; the PDF is the same form left blank for printing. Leave your name, phone and email and the download opens straight away.
- Excel template XLSX
- Printable PDF PDF
Updated 12 September 2026.
What it must contain
Fields the document needs in Nepal
- Bill number in one series Printed or written in sequence, with the original and the copy sharing a number.
- Shop name, address, PAN The registered details of the business issuing the bill.
- Date in AD and BS Both calendars, because the month total is reported in Bikram Sambat.
- Customer name and PAN Needed on a credit sale, and on any sale to a registered buyer.
- Item lines with rate and amount Description, unit, quantity and rate, with the amount on each line.
- Tax line and total Tax under the subtotal where you are registered, then the total in NPR.
- Signature and copy marking Who prepared it, who received it, and which copy this page is.
What a bill book is for in Nepal
A bill book is the sales record of a shop that bills by hand. Each page is one sale: who bought, what they took, at what rate and for how much. One copy goes to the customer and one stays in the book. For thousands of kirana shops, hardware stores and small suppliers, it is the only sales record they have. So each page must make sense on its own, even when someone asks about a month that closed six months ago.
If you are VAT registered, each page is also a tax document. It must show what the Value Added Tax Act 2052 asks of an invoice, including your PAN and the tax charged.
How to fill it in
Use the Excel file as your shop master. Type your name, address and PAN into the seller block, then save a copy for each month if you like. For each sale, fill in the bill number and both dates, and the customer block on credit sales. Add one line per item with the unit, quantity and rate. The amounts, subtotal, tax at 13% VAT and total are formulas, so the page adds up without a calculator.
Print the PDF form for the book itself. Number the pages before you use them, so you can see at once if a page is missing. On udhaaro (credit) sales, write the customer’s full name, not a nickname only you understand.
Common mistakes
- Writing only a total with no item lines. You then cannot check the sale against stock.
- Starting a new series each month, so the fiscal year ends with ten bills that have the same number.
- Tearing out a spoiled page. Mark it cancelled and keep it in the book instead.
- Leaving credit sales with no customer name or phone number.
- Adding up the page in a hurry and carrying the error into the month total.
- Storing the books somewhere damp. You only find the damage when you need them.
How Kuver Books prints it automatically
In Kuver Books you pick the customer and add items by search or barcode. The bill numbers itself in sequence, the tax is applied on each line, and the stock moves in the same transaction. Credit sales keep a running balance for each customer, so you no longer need a separate udhaaro notebook. To move your opening position across, import 10 datasets: products, services, suppliers, customers, units, attributes, categories, bank accounts, opening stock and opening balances. The printed bill carries your logo and details on A4 or on a thermal receipt. See how the invoicing works.
Frequently asked questions
Is a paper bill book still allowed in Nepal?
How many copies should a bill book page have?
What happens to the bill book when I move to software?
Kuver Books fills in the bill book for you, with the numbers already right.
Try it on a free trial with your own items imported, or ask us on WhatsApp.
Talk to a person
WhatsApp Call +977 974-4401191Sunday to Friday, 9am to 6pm NPT. A real person replies within one business day.