Quotation format for Nepal (Excel and PDF)

What a quotation is for in Nepal

A quotation is the price you will supply at, written down so both sides can refer to it later. It is not a tax document, and it creates no VAT to pay. Hardware suppliers, electronics dealers, printers and service firms in Nepal send quotations every day, often in reply to a buyer’s request or a tender notice. Whether you win the order often depends more on how specific the sheet is than on the rate alone.

Because a quotation is an offer, two fields matter most later, and people often leave them out: the validity date and the terms the price depends on.

How to fill it in

Fill the seller block in the Excel file once and keep it as your master copy. For each enquiry, fill in a quotation number, both dates and the validity dates. Then fill the customer block with a named contact person. Add one line per item with the unit, quantity and rate. The sheet works out each line, totals them, applies 13% VAT to the taxable amount and adds it to the total. Then fill in the terms under the table: delivery period, payment terms, warranty and anything that changes the price.

Keep a copy of every quotation you send, numbered in sequence. When the buyer accepts, the accepted quotation becomes the basis for the order and later for the invoice. Every line should carry across unchanged.

Common mistakes

How Kuver Books prints it automatically

In Kuver Books a quotation is linked to every document that follows it. The customer record fills in the address, PAN and payment terms, item rates come from your product list, and tax is applied on each line. When the buyer accepts, the quotation becomes a sales order and then a tax invoice. Nobody retypes a line, discount or term. Stock and the amount the customer owes update from that approved document. See sales orders and quotations for how the documents link together.