Payment receipt format for Nepal (Excel and PDF)

What a payment receipt is for in Nepal

A payment receipt records that money arrived: how much, from whom, by what method and against which bills. It is not a tax invoice and carries no VAT of its own, because the tax was charged when the invoice was raised. The receipt completes a credit sale, and credit sales are where most disputes in Nepali trade start.

Businesses that sell on udhaaro (credit) need receipts most. Without them, part payments made over a season leave two versions of the amount owed: one in your book and one in the customer’s head.

How to fill it in

Fill your own block in the Excel file once and keep it as the master. For each payment, fill in a receipt number, both dates, the payment mode and the cheque or transaction number. Then fill the payer block. In the table, list the invoices being paid, with the invoice date, the invoice amount and the amount received against each. The balance column subtracts one from the other on each line. At the bottom, the sheet totals what was invoiced, what was received and what is still due.

Write the amount in words as well as figures, sign the receipt and give the payer a copy. Print the PDF for money you collect away from the counter.

Common mistakes

How Kuver Books prints it automatically

In Kuver Books you record a receipt against the invoices it pays, so the customer balance and the invoice status change together. A part payment leaves the bill open with the remaining amount shown. Record payments across 10 Nepali methods: cash, Khalti, eSewa, bank transfer, ConnectIPS, Fonepay, IME Pay, PrabhuPay, card and mobile banking. You can name the bank account the money went into, and print or send the receipt from the same screen. What each customer owes is then in a report, so you do not have to ask around. See POS and counter payments.