Template

VAT invoice format for Nepal (Excel and PDF)

A tax invoice sheet in Excel that works out the VAT for you, and a blank PDF form to print. Free, with no company name printed on it.

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The Excel sheet works the totals out for you; the PDF is the same form left blank for printing. Leave your name, phone and email and the download opens straight away.

Excel template XLSX
Printable PDF PDF

Updated 12 September 2026.

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What it must contain

Fields the document needs in Nepal

Sequential invoice number One series per fiscal year, never reused and never left with a gap.
Seller PAN or VAT number Printed with the registered business name and address of the supplier.
Buyer name and PAN The PAN is what lets a registered buyer claim the input VAT on the purchase.
Date in AD and BS Reporting runs on Nepali months, so carry both dates on the document.
Description, quantity, rate, amount One line per item, with the unit named and the amount shown per line.
VAT shown separately The tax sits on its own line under the taxable amount, not folded into the rate.
Total payable in NPR Taxable amount plus tax, with the amount in words under the totals.
Copy marking on a reprint A second print says it is a copy of the original; check the IRD current format.

What a VAT invoice is for in Nepal

A VAT invoice, usually called a tax invoice, is the document a registered business issues when it makes a taxable supply (a sale that carries VAT). The buyer uses it as proof to claim input VAT. You use it as the record behind the sales register you file every month. The Value Added Tax Act 2052 sets out what the invoice must show. The Electronic Billing Procedure 2074 adds rules for businesses that bill from software, including numbers that run in sequence and reprints marked as copies.

Whether you must register depends on turnover. The thresholds are NPR 50 lakh annual turnover for goods and NPR 30 lakh annual turnover for services or mixed supply. Below those, you do not issue tax invoices at all unless you have registered voluntarily.

How to fill it in

Open the Excel file. Type your business name, address and PAN or VAT number into the seller block once, then save that file as your master copy. For each sale, fill in the invoice number, both dates and the buyer block. Then add one line per item with the unit, quantity and rate. The sheet does the sums. The amount column multiplies quantity by rate, and the subtotal adds the lines. The tax line applies 13% VAT to the taxable amount, and the total adds the two together.

Fill in both date cells. Your tax reporting runs on Bikram Sambat (BS) months, while banks and software use the Gregorian (AD) calendar. The sheet asks for both, so you do not have to convert later. The PDF is the same form left blank for printing, for days when the power is out.

Common mistakes

Running two numbering series at once, usually a paper book and a spreadsheet. The numbers in your sales register then do not match.
Leaving the buyer PAN blank on a sale to a registered business. The buyer then cannot claim the input VAT.
Folding the tax into the rate. The invoice shows one figure, and the buyer cannot see how much tax was charged.
Rounding the tax on every line and then again on the total.
Fixing a mistake by retyping the original invoice.
Printing a second copy that does not say it is a copy.

How Kuver Books prints it automatically

In Kuver Books the invoice is built from records you already keep. The seller block, the buyer PAN and the tax on each line come in with the customer and the item you pick. Numbers run in sequence and are never reused. A reprint is marked as a copy, and the number of prints is stored. Corrections go through a credit note linked to the original invoice. The same approved invoice prints on a thermal receipt or on A4 with your logo, and it feeds the sales and purchase registers, so nothing is typed twice. See VAT billing software for Nepal, built for the IRD for how the document is produced.

How Kuver Books prints this automatically

Frequently asked questions

Can I issue VAT invoices from a spreadsheet in Nepal?

A spreadsheet can produce the document, but it cannot stop someone changing an invoice number later. Businesses that bill from software come under the Electronic Billing Procedure 2074, and a file anyone can retype is weak evidence at an audit. Use this sheet to start, and check the current rules with the IRD or your accountant.

Do I need the buyer PAN on every invoice?

You need it whenever the buyer is registered and wants to claim input VAT, which means taking the VAT they paid off the VAT they owe. It is also good practice on any credit sale to a business. A walk-in customer who is not registered gets an abbreviated tax invoice instead, which is a shorter document.

What do I do when an invoice is already issued and the figure is wrong?

Do not edit it. Raise a credit note against that invoice. The credit note names the original invoice number and date and gives the reason. It adjusts your VAT return for the month in which you issue it. If you edit an issued invoice instead, your sales register and the buyer's copy no longer match.

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