Abbreviated tax invoice format for Nepal (Excel and PDF)

What an abbreviated tax invoice is for in Nepal

The abbreviated tax invoice is the short retail bill a registered shop gives at the counter. A full tax invoice asks for buyer details that a walk-in customer does not have or need, and customers in a queue do not want to wait. The Value Added Tax Act 2052 allows the shorter bill for these sales, with conditions. The Electronic Billing Procedure 2074 sets how a bill issued from software must be numbered and reprinted.

The short bill is quick, but a registered buyer cannot use it to claim input VAT. If the customer is buying for a business, give them the full tax invoice.

How to fill it in

Type the shop name, address and PAN into the seller block of the Excel file, and save it as your master copy. For each sale during the day, fill in the bill number, both dates and the counter or cashier name. Then add one line per item with the unit, quantity and rate. The amount column works out each line, and the subtotal adds the lines. The tax line applies 13% VAT to the taxable amount before the total. On days when the counter runs on paper, use the printed PDF form, and enter those bills once the machine is back.

Keep one bill series per counter. If you run two tills, give each its own prefix so that no two bills share a number.

Common mistakes

How Kuver Books prints it automatically

At the counter in Kuver Books, each bill takes its number from that till’s series. The tax comes from the item record, not from a formula someone typed. Stock leaves the warehouse you billed from in the same transaction as the sale. Record payments across 10 Nepali methods: cash, Khalti, eSewa, bank transfer, ConnectIPS, Fonepay, IME Pay, PrabhuPay, card and mobile banking. Reprints are marked as copies, and the day-end close gives a total that matches the bills behind it. The POS billing page shows the counter flow in full.