Accounts payable

Open it

1. Go to the left navigation panel.
2. Click Finance.
3. Open Accounts Payable.

Filters

• Select Date Range, with a start date and an end date.
• Select Supplier, from the suppliers in your system.

Filter by supplier before you talk to that supplier. Filter by date range to see what fell due in a given month.

The table

Columns are the vendor name, bill number, debit amount, payment record, bill date, due date, status and balance amount.

Click the bill number to open the related purchase bill details page. If someone disputes a figure, use this link to check it against the original bill without searching for it.

Totals

Below the table, Kuver Books shows calculated totals for the debit amount, bill amount, payment record and balance amount. The totals change with your filters. If you filter by one supplier, the balance total is what you still owe that supplier.

A record count shows how many rows the current view is displaying out of the total.

Export

Export Data downloads the payable report in the available formats. It uses your filters and the current view, so the file matches what is on screen.

How the figures are produced

• A purchase bill creates the payable, which is the amount you owe.
• Accounts payable tracks the remaining unpaid amount and how much has been settled.
• A recorded supplier payment reduces the balance, updates the payment record and changes the bill status.
• A part payment leaves the balance open. A full payment settles it.
• A debit note reduces the payable once it is approved.

Why might a figure look wrong?

Only approved bills are payable. A bill in Draft or Pending is not in this report, so what you owe looks smaller than it really is. Clear the pending transactions panel on the dashboard, and the report will show the real figure.

To see payment history instead of what is still owed, use Purchase, then Supplier Payment.