Configuration
Opening stock
Set the starting quantity and value for each product at the beginning of a fiscal year, import it in bulk, review history and control validation rules.
Updated 12 September 2026
Opening stock is your starting stock. Every later stock movement is counted from it. Set it before you record your first sale or purchase in a new workspace or a new fiscal year, because stock valuation and reports are calculated from it.
The rules to know first
- Opening stock must be configured before you start recording inventory transactions.
- It can only be updated once per fiscal year.
- A product must already exist in the product list before you can give it opening stock.
You can update it only once a year, so take your time and enter it carefully.
Create opening stock
Go to Configuration, then Inventory Configuration, then Opening Stock Entry, then Create Entry.
The form has a table with the serial number, product name, opening stock quantity, rate per item and total price.
- Select the warehouse. The list shows the warehouses of the branch you are working in. You switch branch from the left navigation panel.
- In the table, select a product from the product name dropdown.
- Enter the opening stock quantity.
- Enter the rate per item. Kuver Books calculates the total price.
- Click Add Another Product for each further line, and repeat steps 2 to 4.
- Click Save Opening Stock to save and go to the history page, or Cancel to discard.
For the rate, enter what the stock cost you, not the selling price. Kuver Books uses this rate as the cost for the valuation method set on each product.
Import opening stock
If you have many products, use Import Opening Stock instead of typing. It runs the standard four-step workflow and supports variants. Download the sample and copy its column names.
Opening stock history
Opening Stock History lists every opening stock record created, with filtering and export, so the figure you set can be checked later against what the reports are using.
Inventory validation settings
This is the other part of Inventory Configuration. It controls whether documents must wait for approval. An authorised user can use toggles (on and off switches) to remove the pending stage from purchase orders, purchase bills, sales orders, sales invoices, goods received notes, adjustments and stock issues.
When a toggle is on, that document type skips the pending approval stage and goes straight through. When it is off, the full approval flow applies.
Only users with higher-level permissions can change these settings, and a change applies to the whole system. Turn toggles on when one person does the whole job anyway. Leave them off when more than one person handles stock. The pending stage is the check that keeps recorded stock and real stock the same.