Configuration
Validation settings: which documents need approval
The switches that decide whether purchase orders, bills, sales orders, invoices, goods received notes, adjustments and stock issues pass through Pending before they take effect.
Updated 20 September 2026
In Kuver Books, most documents start in Pending. They do not change stock or balances until an authorised user approves them. Validation Settings is where you decide, document type by document type, whether that pending stage applies. It lives under Configuration, then Inventory Configuration, alongside Opening stock.
The switches
There is one switch for each of these document types:
- Purchase Order
- Purchase Bill
- Sales Order
- Sales Invoice
- Goods Received Note
- Adjustment
- Stock Issue
How a switch behaves
When the switch is on, that document type skips the pending stage. For example, a sales invoice saved by a cashier is final as soon as it is saved. A stock issue goes through without a second person checking it. This suits a busy counter, where waiting for approval would slow down sales.
When the switch is off, the full approval flow applies. The document waits in Pending until a user with the approval permission approves it, and only then does stock move or a balance change.
Choosing
A switch changes how several modules behave. Before you change one, think about who holds which permissions. If more than one person uses Kuver Books, keep the pending stage for documents that involve money or large stock movements, especially purchase bills and sales invoices. Turn it off for document types where speed matters more than a second check.
Approval permissions themselves are granted per role under User roles and permissions.