Configuration
Terms and conditions
Create reusable terms text for sales and purchase documents, so the same conditions print consistently on invoices, orders, bills and receipts.
Updated 12 September 2026
Terms and conditions holds the reusable text that prints on your documents. Write each set once here. You can then use it on any number of invoices and bills, so you do not have to retype it or risk forgetting it.
Where the text appears
Terms created here print on:
- Sales invoices
- Sales orders
- Purchase bills
- Purchase orders
- Printed receipts and related documents
They appear when you print a document, following your print settings under Invoice config.
Open it
Go to Configuration and select Terms and Conditions. The module is split into sales terms and purchase terms. The listing has search, a records selector and export. The options menu shows disabled terms.
Create a set of terms
- Go to Configuration.
- Open Terms and Conditions.
- Click Add Terms and Conditions.
In the Add New Terms and Conditions panel:
- Name for the T&C, required. Use a name that tells you which situation it is for, such as retail counter sale or credit sale 30 days.
- T&C Type, a dropdown with Sales or Purchase. Sales terms apply to sales documents, purchase terms to purchase documents.
- Terms and Conditions, required. This is the text itself.
Click Add New Terms and Conditions to save, or Close to discard.
What to put in them
Keep them short and specific to how you trade. Businesses in Nepal most often need terms for:
- The payment period.
- What happens on late payment.
- Whether goods can be returned, and within how many days.
- Warranty handling.
- Who pays the delivery cost.
Write them in the language your customers read. Keep them to a few lines, because a long block of text is cut off on a narrow receipt layout.
If you are not sure what you can enforce, ask your own legal adviser to check the wording before you print it on your invoices.
Manage existing terms
The listing shows your existing terms with their type. You disable terms instead of deleting them. A disabled set cannot be selected on new documents. You can still see disabled terms in the listing’s own view.
How it behaves
- Terms are linked to a document type, sales or purchase.
- Only active terms are available for selection.
- Terms are reusable across as many documents as you like.
- Changes are reflected in print layouts immediately.