Purchase
Create a goods received note
Record what actually arrived from a supplier, link it to the purchase order so items fill in, check quantities, then save a draft or submit it.
Updated 12 September 2026
A goods received note (GRN) records the goods that physically arrived. The purchase order records what you ordered, and the bill records what the supplier charges. When a GRN is approved, your stock goes up, so enter it carefully. Your stock quantities are only correct if your GRNs are correct.
Open the form
- Go to the left navigation panel.
- Click Purchase.
- Open Goods Received Note.
- Click New GRN.
Receiving information
Required fields:
- Select Supplier
- Received Date
- Select Purchase Order
When you select the purchase order, Kuver Books fills in the product items, links the supplier information and adds the related purchase details to the note. Then change any item details where the delivery was different from the order.
Record the quantity that actually arrived. If the order was for a hundred and ninety arrived, record ninety. The remaining ten stay outstanding against the order. The bill is then checked against what you received, not what you ordered.
The product table
The table holds the serial number, product name, quantity, rate per item, discount and total item amount. To add a product by hand, search by product name or product code. Change the quantity and rate if needed. Kuver Books calculates the total for you.
The discount depends on each product’s discount mode. A product set to Discountable accepts a discount as a percentage or an amount. A product set to No Discount has the field locked.
Totals
The summary section calculates the subtotal, discount, taxable total, non-taxable total and VAT total. Discounts work at two levels: per item in the table, and an overall discount on the note total.
Terms and conditions
Add any supplier or receiving notes in the terms and conditions section. To set up text you can reuse, go to Configuration, then Terms and conditions.
Save it
- Cancel discards everything.
- Save as Draft keeps the note in Draft, so you can edit it later.
- Save GRN submits it. The note moves to Pending and you land on the GRN details page.
Stock does not change until the note is approved. If a product is in your warehouse but shows as out of stock, look for a goods received note still in Draft or Pending.