Purchase
Create a purchase bill
Enter a supplier invoice: set the dates, warehouse and references, add the billed items, let VAT and totals calculate, then submit or save a draft.
Updated 12 September 2026
A purchase bill is the financial record of a purchase. It records what you owe the supplier. Usually it follows an approved purchase order and a completed goods received note, so the bill is checked against goods you actually received.
Open the form
- Go to the left navigation panel.
- Click Purchase.
- Open Purchase Bill.
- Click New Purchase Bill.
Bill information
Required:
- Select Supplier
- Bill Date
- Bill Due Date
- Warehouse
Reference fields that link the bill to your other purchase documents: Purchase Code ID, GRN Reference Number, Supplier Invoice Reference Number and Payment Terms.
Fill in the supplier’s own invoice reference number. If a supplier asks about a payment months later, this number lets you match the record to the paper bill. Your accounts payable report uses the due date to work out ageing, which means how long a bill has been unpaid. Set the due date from the payment terms you agreed with the supplier.
Add the billed items
The table holds the serial number, product name, quantity, rate per item, discount and total price.
- Search by product name or product code.
- Select the product.
- Enter the quantity.
Kuver Books calculates the rate and total.
To add several products, use the bulk selector. The product list and search box are on the left. Your selection is on the right. Use the plus and minus buttons to change the quantity, the X to remove a line, and Clear All to reset. Click Continue to add the products to the bill.
The discount depends on each product’s discount mode. Discountable products accept a percentage or a fixed amount. No Discount products have the field disabled.
Totals
Kuver Books calculates the subtotal, discount, taxable total, non-taxable total, VAT total and total amount. Discounts apply at item level and at bill level, and both are included in the final figures.
Check the VAT total against the supplier’s bill before you submit. A difference here is the most common reason a purchase looks wrong on a VAT report later.
Terms and conditions
Add billing terms for the supplier agreement or for your own internal reference.
Save it
- Cancel exits without saving.
- Save as Draft keeps the bill editable.
- Save Purchase Bill submits it. The bill moves to Pending and you land on the bill details page.
Only an approved bill can be paid. A bill that is not approved does not appear in your payables.