Track supplier payments

Open it

1. Go to the left navigation panel.
2. Click Purchase.
3. Open Supplier Payment.

Status tabs

Payments are grouped into three tabs:

• All Payments
• Pending
• Completed

A pending payment has been created against a bill but is not yet settled. Check the Pending tab for payments that someone needs to act on. Completed records are settled and read-only.

Search, filter and count

Search by supplier name. Filter Data opens a panel to narrow the records further. A count shows how many records the current view is displaying out of the total, so you can quickly see if a filter is hiding some records.

The table

Columns are the serial number, supplier name, bill reference, settlement amount, status, settled on date and an action column.

Use the action column to open the payment details and go through to the related purchase bill. If a figure is disputed, check it there against the original document.

Export

Export Data opens a panel offering Full Export and Current View Export, in XLSX, PDF or CSV. Current View Export includes only the rows that your tab, search and filters are showing. This is usually the right choice when you send a supplier statement or give figures to your accountant.

The payment workflow behind the list

1. A purchase bill is created and approved.
2. A payment record is generated against the bill.
3. The payment sits in Pending.
4. An authorised user reviews and settles it.
5. The payment becomes Completed.
6. The record is kept for audit and reporting.

How it behaves

• Payment records are updated from purchase bill settlement.
• Status changes automatically once a payment is complete.
• Filters change only what is displayed. They never change the stored records.
• Export follows the current filters and view.
• Completed payments are read-only.

To see the outstanding amount bill by bill, use Finance, then Accounts payable.