Purchase
Scan a purchase bill with AI bill scanning
Photograph a supplier bill, let Kuver Books read the header and line items into the purchase bill form, then check the result and submit it.
Updated 12 September 2026
AI bill scanning reads a photo of a supplier bill and fills in the purchase bill form for you. You then check the result and submit it, so nothing reaches your accounts without review. Use it to enter a pile of paper bills quickly, for example at the end of a week.
Open the scanned bills list
In the Purchase Bill module, click View Scanned Bills. The Purchase Bill OCR list opens. OCR means the app reads the text from the image. The list shows every uploaded scan and its processing state.
The list has:
- Upload Bills to Scan at the top.
- Status tabs for All Files, Ready for Process and Completed.
- A search box that looks up the bill name.
- A filter panel with an OCR date filter. Use Apply Filter and Clear to control it.
- A count of how many files the current view is showing.
Upload a bill
- Click Upload Bills to Scan.
- Upload the bill image. PNG and JPEG are supported.
- Select the warehouse. This field is required.
- Click Save Changes.
The bill appears in the Ready for Process tab. Lay the bill flat and take the photo in good light, with all four edges visible. A crooked or shadowed photo is the main reason a line item is missed.
Your plan includes an allowance of scans per day. See the pricing page for what each plan includes.
Process the scan
Open a bill from the Ready for Process list. Kuver Books reads the image and fills in the purchase bill fields.
If the supplier and products already exist in your records, these fill in automatically:
- Supplier
- Bill date
- Bill due date
- Payment term
- Supplier invoice reference number
- Warehouse
- Product details
If the supplier or a product does not exist in your records, enter the missing information by hand. For a much more complete result, create the supplier and the products first, then scan the bill.
Check and submit
The required fields are the supplier, bill due date, bill date, payment term, supplier invoice reference number and warehouse. The item table holds the serial number, product name, quantity, rate per item, discount and total price.
- Check every detail against the paper bill, especially quantities, rates and the VAT total.
- Correct anything that is wrong.
- Click Submit.
Cancel leaves the bill in Ready for Process so you can come back to it. Once you submit, the scan moves to Completed and the purchase bill enters the normal approval workflow.