Purchase
Create a purchase order
Raise an order to a supplier: pick the supplier and warehouse, add items singly or in bulk, apply item and order discounts, then submit or save a draft.
Updated 12 September 2026
A purchase order records what you asked a supplier for, at what price, and when you expect it. It comes before the goods arrive and before the bill. Later, you can trace an approved bill back to it.
Open the form
- Go to the left navigation panel.
- Click Purchase.
- Open Purchase Order.
- Click New Purchase Order.
Order information
Required:
- Select Supplier
- Select Warehouse
Optional but useful: Expected Delivery Date, Reference Number, Payment Term, Billing Address and Delivery Address.
The billing address fills in when you select the supplier. The delivery address fills in when you select the warehouse. Check both addresses; you do not need to type them again. You cannot submit the order until the required fields are complete.
Add the items
The item table holds the serial number, product name, quantity, rate per item, discount and total price.
- Search by product code or product name.
- Select the product.
- Enter the quantity and rate per item.
Kuver Books calculates the total for you.
To add several products at once, click Add Items in Bulk. The products and a search box are on the left. Your selection is on the right. Use the plus and minus buttons to change the quantity, the X to remove a line, and Clear All to start again. Click Continue to add the products to the order, or Close to cancel.
Discounts
The discount field depends on the discount mode set on each product. A product set to Discountable accepts a discount as a percentage or a fixed amount. A product set to No Discount has the field disabled, and nobody can change this on the order.
Two levels are available: an item-level discount on a single line, and an order-level discount applied to the whole order.
Totals
The summary section calculates the subtotal, the discount, the taxable total, the non-taxable total and the VAT total as you work.
Save it
- Cancel discards everything.
- Save as Draft keeps the order in Draft, so you can edit it later.
- Save Purchase Order submits it. The order moves to Pending and you land on the purchase order details page.
A submitted order goes into the approval workflow automatically. Only an approved order can be converted into a purchase bill. If an order is still waiting, ask for it to be approved. Do not create a new bill from scratch.