Inventory
Add a product
Create a product with its category, primary unit, tax and valuation method, then set cost and selling prices, alternate units and a minimum stock level.
Updated 12 September 2026
You add a product with one form. The choices you make here decide how the product behaves in stock, pricing, billing and reports for as long as you sell it.
Open the form
- Go to the left navigation panel.
- Click Inventory.
- Open Product List.
- Click Add Items.
Core product information
You must fill in these fields.
- Product Name. Use the name your counter staff will search for.
- Product Category. Pick the category it belongs to.
- Primary Unit. The base unit you measure it in, such as piece, kilogram or litre.
- Product Tax. No Tax, or the standard VAT rate.
- Valuation Method. FIFO (first in, first out) or weighted average cost.
Choose the valuation method with care. It decides the cost used for your stock value. Weighted average cost uses the average of what you paid, and suits goods you buy often at changing prices. FIFO counts the oldest stock as sold first, and suits goods where the oldest stock really does sell first.
Two switches sit next to these fields. Turn on Product Has Variants if the product comes in sizes, colours or packs. Turn on Product Is Sellable if you can bill it to a customer.
Additional product information
This section is optional and has three tabs.
Pricing and product information holds Cost Price, Selling Price, Discount Mode, Supplier Selection, Retail Price excluding VAT, Wholesale Price excluding VAT and a reorder level. Discount Mode matters later. If you set a product to No Discount, its discount field is locked on every sales order, invoice, purchase order and bill. Use this to stop prices being cut at the counter.
Alternate units are for products sold in more than one unit, for example a carton of 24 pieces.
- Click Add Secondary Unit.
- Enter the new unit and the conversion.
- Enter the purchase price and the selling price.
To clear them, click Remove All Secondary Units.
Inventory control
Set the product lifecycle and the minimum stock level. If the product has a warranty, set the warranty period too. The minimum stock level drives the low stock alert on the dashboard. Set it high enough to cover the time your supplier takes to deliver.
Save
Click Add Product. The form will not save if a required field is empty. After you save, you can use the product straight away in purchase and sales documents.