Inventory
Material transfer: moving stock between warehouses
How requisitions, stock in transit and stock issues fit together, the transfer sequence from request to receipt, and when to use a requisition or a direct issue.
Updated 20 September 2026
Use Material Transfer to move stock from one warehouse to another. Every move has a record, an approval and a confirmation that the stock arrived, so stock stays correct in both warehouses. Material Transfer has three parts. Each part has its own page in this chapter.
The three parts
- New Requisition Entry: a request to move stock, approved before anything is dispatched. See Requisitions.
- Stock in Transit: stock that has left the source warehouse and has not yet been received at the destination. See Stock in transit.
- New Stock Issue: a direct transfer between warehouses in the same branch. See Stock issues.
The transfer sequence
- Create a requisition or a stock issue.
- An authorised user reviews and approves it.
- Approved stock is dispatched (sent) from the source warehouse and marked In Transit. For batch-tracked products, you assign batches at this step. One batch can cover the whole quantity, or you can split the quantity across batches.
- The destination warehouse receives the stock and confirms receipt.
- Stock at both warehouses is updated.
The statuses follow the same order: Pending, Approved, In Transit, Completed. A record can also be Void. Void cancels it but keeps it visible in the audit history.
Requisition or stock issue?
A requisition is a formal request. One warehouse or branch asks another for stock, and the request is approved before dispatch. Use it when stock moves between branches, or when the receiving side should ask first.
A stock issue is a direct transfer between two warehouses in the same branch. It has no request step, but it still needs approval before dispatch. Use it for routine moves, for example from a store to a counter, or between two godowns of one branch.
You find both under Inventory, then Material Transfer. Each opens from a listings page with status tabs, a search on the record number and a records-per-page control.
What every record carries
Requisitions and stock issues have the same fields: the date, the source warehouse, the destination warehouse, an optional reference number and remarks. Then come the product lines, with quantity, rate per item and a calculated total. Add products one at a time or with Add Items in Bulk.
On the details page you can edit a record while its status allows it. You can also duplicate it into a new Pending record with the same lines, or void it.