Barcode management and mapping

View and download barcodes

1. Go to the left navigation panel.
2. Click Inventory.
3. Open Barcode Management.

The table lists every mapped barcode with the product SKU, product name, barcode number, the barcode itself, the created date and an action column. You can search by barcode and set how many records appear per page. To get a label to print, click Download Barcode in the action column.

This page is for viewing only. You cannot edit mapping data here.

Map barcodes

1. Open Barcode Management.
2. Click Map Barcodes.
3. Read the information popup and click I Understand.

The popup explains the rules:

• Select only newly stocked products.
• Map new barcodes to existing products, so they are identified correctly.
• Assign a barcode to a product that has no physical barcode.
• You can map several products in one session.

On the mapping page:

1. Select a product.
2. Enter the barcode value.
3. Click Select New Product to add another row. Each row holds one product and one barcode.
4. To start again, click Clear All. This removes every entry.
5. Click Complete Mapping.

Kuver Books checks the entries and saves the mappings. You can then scan the products in inventory and billing. To discard the session, click Cancel.

The rules that govern mapping

• One product can have several barcodes. This is normal when a supplier changes the barcode between batches, or when old and new barcodes are both in use.
• One barcode belongs to one product only. If the barcode already exists, you must remove or replace it before you can give it to another product.
• You cannot overwrite a mapped barcode directly. To change one, create a new mapping. The old mapping stays in history.
• Only active products can get a new mapping.
• Duplicate barcodes are rejected when you save.
• You can only map barcodes through Map Barcodes. You cannot do it from the product edit screen.

After mapping, you can search for the barcode in billing, and a scan finds the product straight away.

Mapping history

Open Mapping History from Barcode Management. Every action is recorded with the product SKU, product name, old barcode, new barcode, action type, the date changed and who changed it. Action types are new mapping, update mapping and removed mapping. Nobody can edit or delete these records, so you can use them as an audit trail (a record of who changed what and when).