Inventory
Import products
Upload an existing catalogue from a spreadsheet through the four-step import: upload the file, match headers, match fields and finalise.
Updated 12 September 2026
If your catalogue is already in a spreadsheet, import it instead of typing it. The import has four steps, and Kuver Books checks your data along the way: upload file, match header, match fields, finalise.
Open the import
- Go to the left navigation panel.
- Click Inventory.
- Open Product List.
- Click Import Items.
Step 1: upload the file
- Click Browse Files.
- Select the product file on your device.
- Upload it.
You can upload CSV, XLSX or XLS files. If you are not sure how to lay out your file, click Download Sample first and follow it. Use the same column names as the sample. This is the best way to avoid a failed import.
Click Match Header to continue.
Step 2: match headers
Kuver Books compares your column names with its product fields and selects the matches it finds. Check every match before you continue. A column matched to the wrong field imports with no warning. It looks correct until someone notices a wrong price.
Click Match Fields.
Step 3: match fields
This step checks that the values in your spreadsheet go into the right product fields. Read it carefully. A mistake here can put values in the wrong place, leave records incomplete or make the import fail.
Click Finalize.
Step 4: finalise
The products are created and appear in your inventory records.
Common reasons an import fails
- Column names that do not match the sample.
- Required fields left empty.
- Headers mapped to the wrong field.
- Duplicate rows for the same product.
- Mixed formats in a column, such as text in a quantity column.
A small error in the spreadsheet can cause big problems in your data. Import twenty rows as a test before you import two thousand.
What else can be imported
The same four-step import is used for units, attributes, categories, variants, suppliers, customers, bank accounts, opening stock and opening balances. Configuration, then Import previous data, links to all of them in one place. Start there when you set up a new workspace.
Import each file once, then check the result in the product list. If you import the same file again, Kuver Books creates duplicates. It does not update the products already there.