Inventory
Work with the product list
Open the product list, browse by category, filter by stock status and VAT, export what you are looking at and find inactive products.
Updated 12 September 2026
The product list is the main inventory screen. From here you add products, import them in bulk, create subcategories and open a product to see its full record.
Open it
- Open the left navigation panel.
- Click Inventory.
- Select Product List.
Browse by category
The left panel lists your categories with the number of items in each. It has its own search box. Click a category to filter the products shown on the right. Click All Categories to see everything again.
The listing and its tools
The top of the listing shows the title and the total number of products, with three actions: Add Subcategory, Import Items and Add Items.
Use the search box to find a product by name. Use Filter Data for anything more specific. The filter panel covers:
- A date range.
- Stock status: On Stock, Low Stock, Moderate Stock, Out of Stock or No Stock.
- VAT: No Tax, or the standard VAT rate.
Filter by stock status to answer everyday questions. Low Stock shows what to order. Out of Stock shows what a customer may ask for that you cannot sell. No Stock usually means the product was created but has no opening stock, and no stock has been received for it.
The table shows the product code, product name, stock status, VAT percentage and item count. Click the eye icon in the View column to open the full product record.
Export the catalogue
Export Data downloads product records in XLSX, PDF or CSV. You can choose one of two scopes:
- Current View exports only what your filters and category selection are showing.
- Export Full Report exports all products, with an optional date range.
You can reset your selections before exporting. Current View is usually what you want, because it gives you exactly the rows on screen.
Find disabled products
Click View Inactive Products in the options menu. Kuver Books disables products instead of deleting them. A product you no longer sell keeps its history, so it still shows on old invoices and reports, and you can find it here.
Keep it tidy
To keep the list easy to search, use consistent names and real categories. Set a minimum stock level on anything you reorder. Time spent on naming rules at setup pays back every time someone looks for a product at the counter.